Buyer inquiry
Capture price range, location, timing, financing status, and preferred showing windows.
Real Estate AI phone system
AI phone system for real estate agents
Answer buyer, seller, showing, listing, open-house, sign-call, vendor, and referral calls while agents are driving, showing homes, or negotiating offers.
24/7call answering
AIsummaries and transcripts
SMSfollow-up and reminders
CRMcontacts, tasks, routing
What it handles
Built around real real estate agents, teams, and brokerages calls.
Real estate leads are perishable. The agent who responds first usually controls the conversation.
Seller lead
Capture address, timeline, motivation, property type, and valuation request.
Showing request
Capture property address, buyer/agent status, timing, and access needs.
Open-house follow-up
Log visitor interest, timeline, financing, and next-step preference.
Sign call
Capture listing address, caller interest, and whether they have an agent.
Vendor or escrow call
Route transaction calls with property and urgency context.
Common missed-call moments
PhoneMachine keeps the front desk working when your team is busy.
Driving between showings
An agent is on the freeway when a buyer calls from a sign. The AI captures interest before the buyer contacts another agent.
Seller research call
A homeowner calls after seeing a mailer. The AI captures address and timeline even if the agent is at an inspection.
Open house overload
Multiple visitors need follow-up. The AI captures preferences and creates next steps instead of relying on memory.
Transaction interruption
Escrow, lender, vendor, and client calls all hit during negotiation. The AI separates urgent transaction items from routine messages.
Knowledge base
The AI follows your rules, not generic phone scripts.
Buyer intakeLocation, price range, financing status, timeline, property type, agent status, and showing availability.
Seller intakeAddress, property type, timeline, motivation, valuation goal, and preferred callback.
Showing rulesNever confirm access unless approved; capture request and route for confirmation.
Referral priorityReferrals from past clients, agents, lenders, or builders should be routed with source context.
Never-say rulesDo not give legal advice, guarantee property availability, promise showing approval, or disclose confidential listing details.
Example calls
Buyer sign call
Caller: I saw your sign and want to see the house.
AI: I can help. Which property address are you calling about, and are you already working with an agent?
Caller: Oak Street, no agent.
AI: Great. I will capture your price range and preferred showing time.
Seller lead
Caller: I am thinking about selling my home.
AI: I can take the basics. What city is the property in, and are you looking to sell soon or just researching value?
Caller: Simi Valley, maybe this summer.
AI: I will send that as a seller consultation request.
Showing request
Caller: Can I show your listing tomorrow?
AI: I can collect the showing request. Which property and what time window?
Caller: 123 Main around 2.
AI: Got it — showing request for 123 Main around 2 PM. I will route it for confirmation.
ROI
One captured buyer or seller lead can pay for the system many times over.
Real estate commissions make missed calls expensive. Capturing one serious lead can cover months of PhoneMachine.
First-response advantage
Sign calls and website leads get answered immediately.
Cleaner lead notes
Agents get price, timing, and property context.
Less interruption
Routine calls become organized callbacks.
Integrations
Connect the tools your team already uses.
Follow Up BossHubSpotGoogle CalendarGoogle SheetsZapier
Pricing
Start with the phone coverage you need now.
Starter
$39/moIncludes AI answering, messages, contacts, scripts, and follow-up tools.
Compare plansGrowth
CustomIncludes AI answering, messages, contacts, scripts, and follow-up tools.
Compare plansPro
CustomIncludes AI answering, messages, contacts, scripts, and follow-up tools.
Compare plansEnterprise
CustomFor teams with custom routing, compliance, or high-volume workflows.
Compare plansPhoneMachine.ai